Setup & Dismantling
Well prepared to get started? On this page, you will find all the information about setup and teardown times, guidelines, and other important details to participate in the event well prepared.
Opening hours
Setup times
Fri, May 29, 2026 | by request only
Sat, May 30, 2026 | 08:00 – 16:00
Mon, June 1, 2026 | 08:00 – 17:00
Tue, June 2, 2026 | 08:00 – 12:00, setup of booth only
Dismantling times
Thu, June 4, 2026 | 21:00 – 00:00
Fri, June 5, 2026 | 08:00 – 12:00
Exhibitor entrance
Mon, June 1, 2026 | 08:00 – 17:00
Tue, June 2, 2026 | 08:00 – 13:00
Wed, June 3, 2026 | 12:00 – 13:00
Thu, June 4, 2026 | 11:30 – 13:00
Any early setup is possible depending on availability and by request only. Contact Event Services in advance to discuss the options. Placing large equipment at your booth? Then check the logistics section.
On the first day of the event, no more setup work can take place. That morning, only small items may be placed at the booth via the exhibitor entrance (with carts) or the visitor entrance (without carts). All loading doors remain closed. Activities that could dirty the booth and/or event, such as painting, sawing, etc., are no longer allowed on this day.
Opening hours Maritime Industry
Tuesday, June 2, 2026 | 13:00 – 21:00
Wednesday, June 3, 2026 | 13:00 – 21:00
Thursday, June 4, 2026 | 13:00 – 21:00
Catering during setup and teardown
Saturday, May 30, 2026 | paid only
Monday, June 1, 2026 | paid only
Logistics
Below you will find more information about:
- Delivering materials
- Heavy and large equipment at the booth
- Logistics services
- Forklift service
- Storage
- Parking
- Exhibitor access
Delivering materials
Delivering or sending materials for your booth is only possible during the specified setup and event days. Delivery beforehand is not allowed. We do not sign for receipt, so make sure someone is present to sign for the delivery.
The delivery details are:
Evenementenhal Gorinchem
Attn: Exhibitor Name + Booth Number
Ref: Event Name
Franklinweg 2
4207 HZ Gorinchem
Heavy and large equipment at the booth
All equipment larger/wider than 2.5 meters and/or heavier than 2.5 tons must always be registered in advance with Event Services. Based on the booth location, Event Services will determine the delivery sequence in a driving schedule.
If large equipment is not registered in advance, there is a risk that it cannot be placed at the booth. Send the equipment specifications, booth name, booth number, and event name to eventservices@easyfairs.com
Logistics services
Are you looking for a company that can transport your booth materials, machines, etc., to the event location and even to your booth? Our logistics partner Valverde specializes in event logistics from A to B and everything involved. Check the options at:
Valverde Event Logistics
Zekeringstraat 36B
1014 BS Amsterdam
+31 (0)20 653 8555
maritime@valverde.nl
Forklift service
Easyfairs provides free forklift service for deliveries of small materials up to 2 meters and a maximum of 2 tons during the regular setup and teardown days (not during any early setup).
It is not possible to reserve a timeslot for the free forklift service.
On-site, you can report to the forklift operator wearing the yellow vest. This service is provided in the order of registration with the operator, so you may need to wait until you are assisted.
Deliveries of materials larger than 2 meters and heavier than 2.5 tons are only possible for a fee and by prior request to Event Services.
Storage
Reserve storage space for packaging via Valverde.
Entrance for exhibitors
- During all event days, the loading doors are closed.
- During setup, no access passes are required.
- Booth staff must be registered in advance to gain access during the event.
- The minimum age during setup is 16 years.
- Pets, except for assistance dogs, are not allowed.
Parking
During setup, teardown, and throughout the event, the parking lot of Evenementenhal Gorinchem is available. Parking during setup is free. Green vehicles are allowed. Red vehicles are not allowed. Camping is strictly prohibited at all times in our parking lot.
Permitted vehicles during setup and teardown:
Permitted vehicles during the event:
Parking during the event requires payment.
Onsite orders and exhibitor desk
During setup, we will assist you as much as possible. Here you can find more information about:
- Exhibitor desk
- Onsite additional orders
- Collecting exhibitor badges and vouchers
Exhibitor desk
The exhibitor desk is located at the exhibitor entrance during setup. If you have any questions or comments about your booth or orders, you can go to the exhibitor desk.
Exhibitor desk opening hours
Monday, June 1, 2026 | 08:00 – 17:00
Tuesday, June 2, 2026 | 08:00 – 13:00
Wednesday, June 3, 2026 | 12:00 – 13:00
Thursday, June 4, 2026 | 11:30 – 13:00
Additional orders onsite
If you want to place an additional order, you can do so at the exhibitor desk. Please note that not all webshop items can be ordered onsite, and the delivery of all pre-ordered webshop items will always take priority.
Collecting exhibitor badges and vouchers
Avoid long queues. Register your booth staff in advance via My Easyfairs and collect your exhibitor badges, catering vouchers, and parking tickets at the exhibitor reception. Badges and vouchers can be collected at the following times:
Monday, June 1, 2026 | 08:00 – 17:00
Tuesday, June 2, 2026 | 08:00 – 13:00
Wednesday, June 3, 2026 | 12:00 – 13:00
Thursday, June 4, 2026 | 11:30 – 13:00
During the event days, badges can be collected at the regular registration desks.